Safe Sport & Policies

A safe, respectful place to play

Find reporting options, participant policies and registration resources for WVC families, coaches and volunteers.

Report a concern

Volleyball Alberta concerns: Safe Sport concerns and suspected breaches of VA policies are reported through ALIAS. Safe Sport reports are handled through Alberta’s independent complaint mechanism. You can report anonymously.

Report a concern — Volleyball Alberta / ALIAS reporting options
ALIAS telephone: 1-855-603-0483

For ordinary club questions about schedules, administration or team arrangements, contact westsidevolleyballclubcalgary@gmail.com. You do not need club permission to use the independent reporting pathway.

Sport Integrity Canada — national Safe Sport reporting
This is a separate reporting resource for matters within the Canadian Safe Sport Program’s jurisdiction.

Conduct, safety & participant policies

Use the official documents below for the current provincial rules and reporting procedures.

• Volleyball Alberta policy library — includes the Alberta Universal Code of Conduct, Safe Sport complaint mechanism, screening, discipline and complaints, appeals, and Fairness & Safety in Sport policies.

• Code of Conduct and Ethics

• Concussion Policy & Protocol

Coaches, managers & volunteers

VA requires Persons in Authority to complete screening before working with athletes or within a club: a valid criminal record check, Safe Sport Training or current Respect in Sport for Activity Leaders, the annual Screening Disclosure Form, and membership requirements. Coaches must also meet the coaching requirements applicable to their role.

Person in Authority requirements
Coach eligibility and education requirements
Safe Sport training

Registration & signing

Families should review WVC’s program terms and club policies before signing, including refunds, playing time, travel, conduct, concussion management, conflict resolution and media sharing. Contact the club for WVC-specific information; the provincial resources here do not replace the club’s own policies.

Player and leader registration guides
2026–2027 signing and tryout rules

Fall-signed U17/U18 athletes: VA competitive membership registration is due September 27, 2026. The club must publish its signed-athlete list by October 4 and add signed athletes to Sportlomo team rosters by November 1.

U13 families: Our current inquiry is an expression of interest. VA’s winter tryout/signing period begins November 29, 2026. Athletes signing during that period must register with their club as competitive players within seven days.

Official resources reviewed September 23, 2026. Follow the linked Volleyball Alberta documents for current requirements.

WVC Club Policies

Approved September 23, 2026.

1. Respectful conduct

Players, coaches, parents and volunteers must treat others respectfully at practices, competitions, travel and online. Bullying, harassment, discrimination, threats and abusive language are unacceptable. Parents must respect officials and allow coaches to coach. Concerns should be raised privately through the appropriate reporting process.

2. Concerns and complaints

Routine questions should go to the team manager or club administrator. Anyone uncomfortable raising a concern with those individuals may contact Stacie Bilick, Independent Complaints Liaison, at sburback@shaw.ca.

Stacie will help identify the appropriate process and facilitate ordinary club concerns impartially. If a concern involves her child, a close relationship or another conflict of interest, an alternative impartial person will be needed.

Safe Sport concerns and suspected breaches of Volleyball Alberta policies must be directed to ALIAS through VA’s reporting page or 1-855-603-0483. Stacie does not replace this independent reporting process. Club permission is not required to report. Retaliation against anyone raising a concern in good faith is prohibited.

3. Attendance and playing time

Players should arrive prepared and notify coaches promptly about absences, injuries or limitations. Health, school responsibilities and reasonable family circumstances will be considered.

U13: The emphasis is skill development, confidence and meaningful participation, subject to competition rules.

U17/U18: Playing time may vary based on readiness, effort, attendance, position and team needs. Equal playing time is not guaranteed. Coaches should explain expectations and provide constructive feedback.

4. Athlete safety

Coaches and other Persons in Authority must meet applicable VA screening, membership and training requirements before serving in their roles.

Players must report injuries promptly. A player with a suspected concussion will be removed from participation, with parent/guardian notification and medical assessment arranged. Return to volleyball must follow VA’s Concussion Policy and Protocol, including required medical clearance.

5. Communication and privacy

Club communication with minor athletes should include a parent/guardian or take place in an approved group channel. Private player and family information must only be used for legitimate club purposes and shared with those who need it.

Public photos, videos and player identification require appropriate consent. Families may decline promotional media use without affecting participation. Changing rooms and other private spaces must never be photographed or filmed.

6. Travel and supervision

Before each trip, families will receive the itinerary, costs, supervision arrangements and emergency contact information. Parent/guardian permission is required for club-organized travel. Changes to transportation or athlete pickup must be communicated to the designated team contact.

7. Family volunteering

Each family is expected to contribute to a club or team role. Families may volunteer for a main position; remaining responsibilities will be assigned or shared through the team manager. Families needing an accommodation should contact the club privately.

8. Fees and payment plans

Fees, payment dates, included expenses and separately paid costs must be provided in writing before commitment. Payment plans require written agreement.

Outstanding prior-season fees must be paid, or an agreed deposit received and a payment plan established, before an athlete is rostered.